Rental Information

Rental Policies

PRICE: Prices listed on this website are for reference only and are subject to change based on the number of event participants and the complexity of the event.

AVAILABILITY: Availability for organizations outside of the University is on a first-come, first-served basis. Academic or Departmental events may be given priority over events requested by an organization outside the University.

TICKET POLICY: If the event will be ticketed, the user agrees to the Performing Arts Center’s ticket policy:

• All tickets must be printed and sold exclusively by the Performing Arts Center Box Office. No outside tickets may be used.
• A 7% sales tax will be deducted from the Box Office gross revenue.
• For most events, a $1.00 per ticket printing charge will be assessed.
• For most events, The Performing Arts Center will receive 10% of the Box Office gross revenue.
• A Ticket Request Form must be filled out and returned to the Box Office Manager. On the Ticket Request Form, the user will be able to set the price of the tickets and the sale date.
• Tickets can be purchased at the Performing Arts Center Box Office Monday-Friday from 10:00 AM-4:00 PM and starting one hour before the event starts and remaining open 30 minutes into the event. Tickets are available for purchase by phone and can be made available online by request.

MERCHANDISE POLICY: If merchandise will be sold at the event, the user agrees to the Performing Arts Center’s merchandise policy:

• User must inform the Performing Arts Center ahead of time that merchandise will be sold so that this provision can be added to the contract signed by both parties.
• If the user or his/her representatives sells the merchandise, the Performing Arts Center will receive 15% of the gross revenue.
• If the Performing Arts Center staff sells the merchandise for the user, the Performing Arts Center will receive 25% of the gross revenue.

USHERS: The user must provide his/her own ushers for the event. For most non-ticketed events, the user must provide 8 ushers. For most ticketed events, the user must provide 12 ushers. Ushers will be trained and managed by the Performing Arts Center’s House Manager. If the user cannot provide his/her own ushers, ushers will be arranged by the Performing Arts Center for $10 per hour per usher.

SECURITY: Due to possible crowd control issues, The Performing Arts Center may ask the user to provide security for a given event. Security must be arranged through the Georgia Southern University Police Department. User assumes all fees associated with providing security.

DEPOSIT: A $200 non-refundable deposit is required in order to hold a date with the Performing Arts Center.

CONTRACT: Once the $200 non-refundable deposit has been made, a contract will be written and signed by the user and the Performing Arts Center Director stating the balance due before the event, event dates and times, and all of our policies as they pertain to the event.

LIABILITY: During use of the facilities, the user agrees to indemnify and hold the Performing Arts Center blameless in the case of any personal or equipment harm occurring in or around our facilities or in any way related to the rental. Access to any unspecified area of the Performing Arts Center by non-Performing Arts Center personnel is strictly prohibited.

FOOD: No food or beverages will be allowed on stage or in the theatre house.

DOORS: Lobby doors will be open one hour before the event. Unless otherwise requested, theatre doors will be open 30 minutes before the event.

Rental Procedures

1. Fill out the Rental Request Form found on this website.

2. Return the completed form to the Performing Arts Center via email at pac@georgiasouthern.edu, by fax at (912) 478-1480, or in person at our offices.

3. Call the Performing Arts Center to check availability of the requested date and give a brief description of the event.

4. Once the requested date has been confirmed as available, a $200 non-refundable deposit is required to lock in the date for the event.

5. A contract will be written detailing the balance due for the event, event dates and times, and outlining all of our policies as they pertain to the event.

6. The Performing Arts Center will inform the user when the contract is complete and ready to be signed.

7. If tickets are being sold for the event, an appointment will need to be made with the Performing Arts Center Box Office Manager to fill out the Ticket Request Form (not available on this website) and a W-9 Form. Ticket Request Form needs to be returned to the Box Office Manager at least 5 business days before requested date for ticket sales to begin.

8. At least three weeks prior to the event, an appointment will need to be made with the Performing Arts Center Technical Director to discuss the production details of the event and equipment that will be needed.

9. If the contract states that additional security is needed, user will need to confirm that the Georgia Southern University Police Department has been scheduled for the event.

10. Before the day of load-in, the balance left on the rental fee will be due. It must be paid to the Box Office during business hours. No one will be allowed in the building until the balance has been paid.

11. All users must enter through the backstage door next to the loading dock at the load-in time stated in the contract. No one will be allowed in the building before the time stated in the contract, nor will the front of the building be open until one hour before the event begins.

12. If tickets are being sold for the event, they will be available at the Performing Arts Center Box Office on the day of the event starting one hour before the event begins. They will be available until 30 minutes after the event begins.

13. Ushers for the event must meet with the House Manager at least 45 minutes before the event begins to receive training and assignments. They must be in their assigned places before the House will be open for seating, 30 minutes before the event begins.

14. After the event is over, load-out must be completed by the time stated in the contract or extra fees will apply.

15. If tickets were sold for the event, a check made out to the user will be cut for the ticket revenue within 7-10 business days.

Rental Price List

PLEASE NOTE: Per our pricing policy, prices listed are for reference only and are subject to change based on the number of event participants and the complexity of the event. This price list is not valid for University Academic or Departmental usage. The weekday rate applies to events on Monday-Thursday, and ending before 5:00 pm on Friday. The weekend rate applies to events on Friday after 5:00 pm, Saturday, and Sunday.

FACILITY FEES (Weekday M-Th):

FACILITY FEES (Weekend F-Sun):

LABOR:

TECHNICAL SYSTEMS:

University Departmental Usage Policies

PRICE: Prices listed on this website are for reference only and are subject to change based on the number of event participants and the complexity of the event.

AVAILABILITY: Availability for University organizations is on a first-come, first-served basis. Per our mission statement, performing arts departments (Music, Opera, Theatre & Performance) will be given first access to our calendar.

USHERS: The user must provide his/her own ushers for the event. For most non-ticketed events, the user must provide 8 ushers. For most ticketed events, the user must provide 12 ushers. Ushers will be trained and managed by the Performing Arts Center’s House Manager. If the user cannot provide his/her own ushers, ushers will be arranged by the Performing Arts Center for $10 per hour per usher.

SECURITY: Due to possible crowd control issues, The Performing Arts Center may ask the user to provide security for a given event. Security must be arranged through the Georgia Southern University Police Department. User assumes all fees associated with providing security.

LIABILITY: During use of the facilities, the user agrees to indemnify and hold the Performing Arts Center blameless in the case of any personal or equipment harm occurring in or around our facilities or in any way related to the rental. Access to any unspecified area of the Performing Arts Center by non-Performing Arts Center personnel is strictly prohibited.

FOOD: No food or beverages will be allowed on stage or in the theatre house.

DOORS: Lobby doors will be open one hour before the event. Unless otherwise requested, theatre doors will be open 30 minutes before the event.

University Departmental Usage Procedures

1. Fill out the University Departmental Usage Form found on this website.

2. Return the completed form to the Performing Arts Center via email at pac@georgiasouthern.edu, by fax at (912) 478-1480, in person at our offices, or via campus mail at PO Box 8159.

3. The Performing Arts Center staff will check availability of the requested date and may contact the requester for additional information.

4. Once the requested date has been confirmed as available, a member of the PAC staff will send the requester an email confirming that the event has been added to the PAC calendar.

5. At least three weeks prior to the event, an appointment will need to be made with the Performing Arts Center Technical Director to discuss the production details of the event and equipment that will be needed.

6. If the PAC staff determines that additional security is needed, user will need to provide confirmation that the Georgia Southern University Police Department has been scheduled for the event.

7. On the day of the event, lobby doors will be open one hour prior to the start of the event. Unless otherwise requested, the theatre will be open for seating 30 minutes before the event.

8. Ushers for the event must meet with the House Manager at least 45 minutes before the event begins to receive training and assignments. They must be in their assigned places before the House will be open for seating, 30 minutes before the event begins.

University Departmental Usage Price List

PLEASE NOTE: Per our pricing policy, prices listed are for reference only and are subject to change based on the number of event participants and the complexity of the event. A $100.00 fee per performance day for basic theatrical lighting and sound will apply for all departmental events. Additional charges may be levied depending upon the user’s need for equipment, crew, and rehearsal days. If tickets are sold, daily and performance usage fees will apply.

FACILITY FEES:

TECHNICAL SYSTEMS:

*This charge can be direct-billed to your department if you have a piano contract.

Dance Competition Policies

• Prices listed on this website are for reference only and are subject to change based on the number of event participants and the complexity of the event.

• Availability for dance competitions is on a first-come, first-served basis. Academic or Departmental events may be given priority over events requested by an organization outside the University.

• During the User’s use of the GSPAC facilities, the User agrees to indemnify and hold the GSPAC blameless in case of any personal or equipment harm occurring in or around the facilities or in any way related to this rental.

• Access to any unspecified area of the GSPAC by non-GSPAC personnel is strictly prohibited.

• The GSPAC will charge the User for any clean-up or repairs necessary beyond the GSPAC regular systematic cleaning which occurs only Sunday evening-Thursday evening, or usual wear and tear.

• No food or beverage is allowed on stage or anywhere in the theatre house.

• All activities relating to the competition must be approved and carried out with the supervision of the Technical Director.

• Unless pre-arranged with the Technical Director, the User will provide all the crew needed for the load-in and load-out, setup, and running of the show.

• Unless pre-approved by the Director, there will be no food or drink concessions allowed in the Performing Arts Center. Please note that if concessions are approved, there will still be no food or beverage allowed in the theatre or on stage.

• Availability of the GSPAC is on a first-come, first-served basis. In order to confirm a date, a deposit is required.

• The GSPAC reserves the right to cancel a contract with sixty (60) days’ notice to the User with no financial obligation on the part of the GSPAC other than to return any deposit monies paid by the User. This is the only type of cancellation for which any deposit monies will be returned to the User.

Dance Competition Procedures

1. Fill out the Dance Competition Rental Request Form found on our website. Please be as specific as possible about the hours that you will need to be in the space.

2. Return the completed form to the Performing Arts Center via email at pac@georgiasouthern.edu, by fax at (912) 478-1480, or in person at our offices.

3. The Performing Arts Center staff will check availability of the requested date and contact the User to discuss the competition in more detail or offer an alternative date if necessary.

4. Once the requested date has been confirmed as available, a non-refundable deposit is required to lock in the date for the competition. The amount of the deposit is dependent upon the number of days requested. Please see the price list for details.

5. A contract will be written detailing the balance due, competition dates and times (including load-in and load-out times), and outlining all of our policies as they pertain to the competition.

6. The Performing Arts Center will inform the User when the contract is complete and ready to be signed.

7. At least three weeks prior to the competition, please contact the Performing Arts Center Technical Director to discuss the production details of the event and equipment that will be needed. He can be reached by phone at (912) 478-1451 or by email at bblackmon@georgiasouthern.edu.

8. Before load-in, the balance left on the rental fee will be due. It must be paid to the Box Office during business hours. No one will be allowed in the building until the balance has been paid.

9. Competition coordinators may enter through the loading dock at the load-in time stated in the contract, and may load-in materials through loading dock doors or front doors of building. Competitors and audience members may enter through the front doors of the building beginning one hour before competition. No one will be allowed in the building before the time stated in the contract, nor will the front of the building be open until one hour before competition begins.

10. After the event is over, load-out must be completed by the time stated in the contract or extra fees will apply.

Dance Competition Price List

FACILITY FEES:

Users are charged per-hour for use of the Performing Arts Center. This includes access to the facilities, basic lighting and sound equipment, the Technical Director, House Manager, Director, and two staff members.

CUSTODIAL:

Cleaning fees paid directly to Georgia Southern University Custodial Services.

EQUIPMENT:

Additional charges will apply for use of additional equipment or personnel. Examples of such charges include, but are not limited to, the following:

DEPOSIT:

A non-refundable deposit is required to confirm the date of the competition. Pricing for deposits are as follows:

MERCHANDISE:

If merchandise is being sold, the User can choose to give the Performing Arts Center 15% of the gross profit, or pay a Merchandise Fee.