First-Year Experience
Georgia Southern University

Academic Alerts

Academic alerts provide an opportunity for faculty to communicate to students and academic advisors that students are struggling in courses  – and to do it early enough for students to take corrective action.  All courses in areas A-E of the core curriculum are part of the academic alert program.  Some departments have elected to include major courses, as well.

The academic alert system is under revision for Fall 2018.

Academic alert emails will be sent to faculty during the third week of classes.  The emails will be individualized by instructor and will have a link for the specific core or major course designated for academic alerts.

Additional information about academic alerts will be distributed shortly to faculty.

Academic Alerts through Summer 2018
Process
Academic alerts are submitted through the myGeorgiaSouthern portal by taking the following steps:1. Log onto my.georgiasouthern.edu.

2. Under INSTRUCTIONAL RESOURCES and select ACADEMIC ALERTS to view a list of your courses for which academic alerts are needed.

3. Select the term and the course for which you want to enter academic alerts then follow the instructions on the left side of your screen. If you are unable to select a course, it is likely because it is not in core areas A-E or one your department opted into the academic alert program.


When do Faculty Submit Academic Alerts?

Faculty can begin submitting academic alerts on the first day of classes, and must finish submitting by the 34th class day. For maximum effectiveness, we encourage faculty to submit as early as they have in indication that a student may not be successful.   The academic-alert submission window for Spring 2018 is January 8 through February 27 at 5 p.m. (changed due to downtime during student information system consolidation).

Academic alerts do not need to be based on a significant percentage of the overall course grade, or even grades at all. A single missed assignment or unsatisfactory grade, poor attendance or poor participation each warrant an unsatisfactory academic alert. Alerts can be changed during the semester.  As the submission deadline approaches, faculty should submit a “no alert” indication for any student who has not merited an unsatisfactory alert.

What are the Academic Alert Options?

Faculty can choose from five academic alert codes that describe the reason for a student’s unsatisfactory performance in a course.  If students have not earned an alert by the deadline, faculty enter NA (for “no alert”).  The choices in the Faculty WINGS drop down menu are:

NA No Alert (Satisfactory)
UG Unsatisfactory: Grades
UM Unsatisfactory: Missing or Missed assessment
UA Unsatisfactory: Attendance
UP Unsatisfactory: lack of engaged Participation
UC Unsatisfactory: Combination of issues
For which Courses and Students to Faculty Submit Academic Alerts?

Faculty submit for all students enrolled in core curriculum courses, Areas A-E (Faculty submit “NA: No Alert (Satisfactory)” for students doing satisfactory work as the deadline approaches). Additionally, departments may choose to include courses they deem appropriate for academic alerts. Departments can change whether or not a non-core (A-E) course requires academic alerts each spring through a survey sent out by FYE to chairs. The deadline for non-Area A-E courses is March 15 for the following academic year.

What Happens after Faculty Submit?

Faculty submission of academic alerts triggers automatic communication to students. Students who receive unsatisfactory academic alerts see course-specific pop-ups notifying them of alerts after logging into MyGSU (see image below). Pop-ups continue to appear every day for two weeks until students click “View Details.” Clicking this button takes them to a message about their academic alert (see image below).

Automatic unsatisfactory academic alert messages

Academic alert messages include language tailored to the specific alert faculty submit. For instance, students will receive a different message for a UA (unsatisfactory attendance) than a UM (missed assessment), but all students who receive a UA receive the same message, just as all students who receive a UM. In addition to appearing in the student dashboard, all early alert messages (including notifications of satisfactory progress) will also be visible in the My Messages area of the MyGSU portal.

What Happened to Early Alerts?

In Fall 2016, Faculty Senate approved a motion to change the early alert system in the following ways:

  • To distinguish early alerts from the growing number of other alerts students receive, early alerts will now be called academic alerts.
  • Early alerts were submitted for all students classified as freshmen. Academic alerts will be submitted for all students enrolled in courses from Area A-E of the core curriculum and courses departments identify as appropriate for academic alerts.
  • Because academic alerts are intended to give students notice of unsatisfactory performance or behavior in a course, the stand-alone “Satisfactory” is no longer a submission option. Instead, faculty choose “No Alert (Satisfactory)” if students have not merited an academic alert by the submission deadline.

Last updated: 8/21/2018

First-Year Experience • P.O. Box 8145 Statesboro, GA 30460 • (912) 478-3939 • fye@georgiasouthern.edu