Terms and Conditions

Refund Policy

If you cannot attend the program, you may transfer your registration to another participant or request a refund.

• A full refund will be given 14 days prior to the start date of the program.
• A full refund minus the cost of materials if canceled 1 – 13 days prior to the start of the program.

Please Note:

1. Refund request must be made in writing. Please email ced-reg@georgiasouthern.edu.
2. All refunds will be processed in the same manner as the original payment. If paid by credit card, the refund will be issued to the credit card used for payment. Payments made by check will be refunded by check and may take up to 30 days to process. If the refund recipient is not a current supplier for Georgia Southern University, a Supplier Authorization form will need to be completed, submitted, and approved. This may increase the process time for a refund.

Special Accommodations

It is the policy of Georgia Southern University to ensure reasonable accessibility to qualified persons with disabilities in accordance with the Americans with Disabilities Act to all goods, services, facilities, privileges, advantages and accommodations provided by the Institution either directly or through contractual, licensing, or other arrangements.

Georgia Southern University will provide persons with disabilities an equal opportunity to participate in, and benefit from, all its services without regard to disability. Such accommodation will be provided in the most integrated setting appropriate to the needs of the individual with a qualified disability. Standards, criteria, or methods of administration in the University’s operations that screen out, exclude, or discriminate based on disability will not be used by the institution.

Georgia Southern University is committed to making reasonable modifications in its policies, practices, and procedures to afford equal opportunity to the foods, facilities, and services which it offers. Where it is reasonably achievable, architectural, and communication barriers will be removed. New structures and alterations will comply fully with all accessibility requirements. Auxiliary aids and services, as appropriate to the individual, and required by the ADA, will be provided at no cost.

This policy is neither exhaustive nor exclusive. Georgia Southern University will take all other actions necessary to ensure equal opportunity for persons with disabilities in accordance with the AFA and all other applicable federal, state, and local laws.

Payment Terms

Full payment is required at the time of registration. For Financial Assistance options, please refer to https://academics.georgiasouthern.edu/ce/funding/ .

Returned Check Fees

Checks returned for any reason will be assessed a service fee of $30.00 or 5% of the face value of the check, whichever is greater.

Refund Policy

If you cannot attend the conference or program, you may transfer your registration to another participant or request a refund. The number of days prior to the first day of the conference or program will determine the amount of your refund. Cancellation requests will receive:

• A full refund if the request is 60 Days prior to the start date.
• A 75% refund if the request is 31 – 60 Days prior to the start date.
• A 50% refund if the request is 15 – 30 Days prior to the start date.
• No refunds will be issued if the request is on or within 14 Days of the start date.

Please Note:

1. Notification of cancellation must be in writing. Email: ced-reg@georgiasouthern.edu
2. All refunds will be processed in the same manner as the original payment. If paid by credit card the refund will be issued to the credit card used. Payments made by check will be refunded by a check and may take up to 30 days to process. If the refund recipient is not a current supplier for Georgia Southern University, a Supplier Authorization Form will need to be completed, submitted, and approved. This may increase the the process time for a refund.

Special Accommodations

It is the policy of Georgia Southern University to ensure reasonable accessibility to qualified persons with disabilities in accordance with the Americans with Disabilities Act to all goods, services, facilities, privileges, advantages, and accommodations provided by the Institution either directly or through contractual, licensing, or other arrangements.

Georgia Southern University will provide persons with disabilities an equal opportunity to participate in, and benefit from, all its services without regard to disability. Such accommodation will be provided in the most integrated setting appropriate to the needs of the individual with a qualified disability. Standards, criteria, or methods of administration in the University’s operations that screen out, exclude, or discriminate based on disability will not be used by the Institution.

Georgia Southern University is committed to making reasonable modifications in its policies, practices, and procedures to afford equal opportunity to the goods, facilities, and services which it offers. Where it is reasonably achievable, architectural, and communication barriers will be removed. New structures and alterations will comply fully with all accessibility requirements. Auxiliary aids and services, as appropriate to the individual, and required by the ADA, will be provided at no cost.

This policy is neither exhaustive nor exclusive. Georgia Southern University will take all other actions necessary to ensure equal opportunity for persons with disabilities in accordance with the ADA and all other applicable federal, state, and local laws.

Payment Terms

If you are paying by Check, payment must be received within 10 days of registration. Checks should be made payable to Georgia Southern University Division of Continuing and Professional Education and mailed to Georgia Southern University Division of Continuing Education, P.O. Box 8124, Statesboro, GA 30460. If you are paying by Purchase Order, a signed Purchase Order must be received within 14 days of registration, followed by a check within an additional 14 days. Please review your confirmation email on how to submit a signed Purchase Order. If payment deadlines are passed, the registrant’s rates will be adjusted according to rate changes by dates listed on the event detail page. If final payment is not received prior to the event date, the registrant must provide payment on-site and will be charged on-site registration rates.

Non-Payment Failure to pay any sums when due will result in the cancellation of your registration. Should any balance remain, the account balance will be submitted to a collection agency and all fees and costs of collection will be paid by the customer.

Returned Check Fees

Checks returned for any reason will be assessed a service fee of $30.00 or 5% of the face value of the check, whichever is greater.

Student Registration

Anyone registering at the student rate, please refer to your confirmation email regarding the Google form for student registration.

Cancellation

If Permit Holder cancels this agreement before the earliest reserved date, it shall be liable to Owner for all direct costs incurred by Owner in preparation to fulfill Owner’s obligations under this agreement, including a $50.00 processing fee. In addition, Permit Holder agrees to pay Owner a percentage of Permit Holder’s deposit. Permit Holder must cancel in writing. Cancellation date is based on the postmark. The following percentages will be used to calculate cancellation rate:

• Cancel more than 60 days prior to the first day of the event for a full refund less the processing fee and direct costs.
• Cancel between 46 – 60 days prior to the first day of the event for a 75% refund less the processing fee and direct costs.
• Cancel between 31 – 45 days prior to the first day of the event for a 50% refund less the processing fee and direct costs.
• Cancel 30 days or less prior to the first day of the event and the deposit will be forfeited.

In the event of cancellation and in the Owner’s complete discretion, Permit Holder may be given 30 days to reschedule the event within one year. Georgia Southern University will not be held responsible for any costs Permit Holder incurs should the event need to be canceled. If Permit Holder canceled the event, Permit Holder will be responsible for all non-recoverable expenses such as security, catering, marketing, etc.

Guarantee

Permit Holder shall provide Owner with final guaranteed numbers for conference attendance, and if applicable, for lodging and food service, no later than ten (10) working days before the earliest reserved date. Owner does not guarantee availability of facilities, food or lodging which exceeds 105% of the final guaranteed numbers for head and room counts, respectively.

Terms of Payment

The estimated total charges for Permit Holder’s reservation will be shown on the Event Confirmation. Additional fees will be applicable for items not included, such as items charged on consumption and/or other facilities and services requested after this agreement is signed. A deposit in the amount of 50% of the estimated charges is due within 10 business days from the date of confirming the event. If the deposit is not received as agreed, Permit Holder’s reservation will be released. The remaining estimated balance is due NO LATER THAN 10 BUSINESS DAYS PRIOR TO THE EVENT. For bookings made 10 business days or less in advance, the entire estimated charges will be due in order to confirm Permit Holder’s event. Deposits can be made to Georgia Southern University at the Armstrong or Statesboro campus.

Deposits and invoices are payable by check, credit card (American Express, Discover, MasterCard, or Visa) or wire transfer. A 3% non-refundable convenience fee will be added to all credit and debit card payments the Division of Continuing and Professional Education must pay to the credit card processor. Alternative payment methods are available to avoid a convenience fee.

After the event, Permit Holder will be invoiced for any remaining balance due ( if not required to pay in advance) or any charges incurred during the event. Payment will be due within 30 days.

Failure to Pay

Permit Holder agrees that if it fails to pay the charges or any part thereof in accordance with this agreement, or if Permit Holder violates any other provision of this agreement, all remaining obligations of the Owner under this agreement shall, at the option of the Owner, cease and be terminated upon written notice to the Permit Holder. In any case, all amounts owing to the Owner hereunder which are more than sixty (60) days past due shall be subject to a service charge of one and on-half percent (1.5%) per month, constituting an annual rate of simple interest of eighteen percent (18%). Permit Holder shall reimburse the Owner for all collection costs, including professional and attorney’s fees and all other expenses incurred in enforcing collection of any and all amounts owing hereunder, whether or not legal action is instituted. In the event suit or action is instituted to enforce compliance with this agreement, including but not limited to the collection of any sums due and owing, the Owner shall be entitled all costs and expenses of litigation, including attorney’s fees.

General

All international visitors should check and confirm current visa requirements to enter the United States with the nearest Consulate in your own country prior to departure. You should also check with your country’s embassy on any travel-related restrictions or advisories that may be in place. The Southeast Coastal Conference on Languages & Literatures (SECCLL) cannot be held responsible for travelers that do not confirm their visa requirements or obtain the appropriate paperwork to travel to SECCLL.

When applying for a visa to enter the United States, it is highly recommended that participants apply early to allow enough time for the screening processes at their local U.S. Embassy. The U.S. Consular Services suggests travelers begin the visa application process at least 60 days prior to the date of travel, however, it is also recommended that travelers contact the Consular Services of their local Embassy to find out how long the wait is for an interview. Should a Letter of Invitation be required as part of a visa application, a written request must be submitted to SECCLL via email: seccll@georgiasouthern.edu.

For security purposes, the Division of Continuing and Professional Education’s policy for issuing official Letters of Invitation for SECCLL is as follows:

• Letters of Invitation can only be issued to confirmed registrants, defined as those who have paid the registration fees for the full conference.
• After you have received your official registration confirmation, you should request a Letter of Invitation via email: seccll@georgiasouthern.edu.
• Letters of Invitation can only be addressed and issued to the person registered for the conference. The Division of Continuing and Professional Education cannot issue Letters of Invitation for guests of participants.
• To expedite the preparation of a Letter of Invitation, please provide the following information in your request:

Note: Obtaining a Letter of Invitation from SECCLL will not guarantee that your U.S. visa application will be approved. The letter is merely supplementary information that explains a visa applicant’s intended purpose of travel to the United States. The decision to issue a visa is the sole judgment of the local Embassy or Consulate. U.S. Embassy officers look at the totality of an applicant’s personal and professional situation in determining visa eligibility. SECCLL is unable to assist with actual visa processing.

Should issues arise during the visa process and you are concerned that you may not receive your visa in time for the conference; you should contact the conference organizers immediately. If you are not able to attend the conference due to visa issues, we will issue a refund of your registration fee as long as the following two criteria are met:

• A refund request must be received in writing by emailing seccll@georgiaouthern.edu, and
• such notice is made on or before 14 days prior to the start of the conference.

If we are not informed of your visa issues before the above date, a refund will not be issued. Invitation letters will only be sent to those who have submitted payment for full conference registration.

Cancellation Policy

Cancellations must be received in writing or emailed to seccll@georgiasouthern.edu.

Seventy-five percent (75%) of the registration fee will be refunded for cancellations received 31 – 60 days from the start of the conference.

Fifty percent (50%) of the registration feel will be refunded for cancellations received 15 – 30 days from the start of the conference.

Refunds will not be granted within 14 days of the start of the conference nor will they be given for no-shows. Credits will not be issued towards future conference events hosted by the Division of Continuing and Professional Education or Georgia Southern University.

If you have further questions or require additional information, please contact SECCLL at seccll@georgiasouthern.edu.