Terms and Conditions

Refund Policy

If you cannot attend the program, you may transfer your registration to another participant or request a refund.

• A full refund will be given 14 days prior to the start date of the program.
• A full refund minus the cost of materials if canceled 1 – 13 days prior to the start of the program.

Please Note:

1. Refund request must be made in writing. Please email ced-reg@georgiasouthern.edu.
2. All refunds will be processed in the same manner as the original payment. If paid by credit card, the refund will be issued to the credit card used for payment. Payments made by check will be refunded by check and may take up to 30 days to process. If the refund recipient is not a current supplier for Georgia Southern University, a Supplier Authorization form will need to be completed, submitted, and approved. This may increase the process time for a refund.

Special Accommodations

It is the policy of Georgia Southern University to ensure reasonable accessibility to qualified persons with disabilities in accordance with the Americans with Disabilities Act to all goods, services, facilities, privileges, advantages and accommodations provided by the Institution either directly or through contractual, licensing, or other arrangements.

Georgia Southern University will provide persons with disabilities an equal opportunity to participate in, and benefit from, all its services without regard to disability. Such accommodation will be provided in the most integrated setting appropriate to the needs of the individual with a qualified disability. Standards, criteria, or methods of administration in the University’s operations that screen out, exclude, or discriminate based on disability will not be used by the institution.

Georgia Southern University is committed to making reasonable modifications in its policies, practices, and procedures to afford equal opportunity to the foods, facilities, and services which it offers. Where it is reasonably achievable, architectural, and communication barriers will be removed. New structures and alterations will comply fully with all accessibility requirements. Auxiliary aids and services, as appropriate to the individual, and required by the ADA, will be provided at no cost.

This policy is neither exhaustive nor exclusive. Georgia Southern University will take all other actions necessary to ensure equal opportunity for persons with disabilities in accordance with the AFA and all other applicable federal, state, and local laws.

Payment Terms

Full payment is required at the time of registration. For Financial Assistance options, please refer to https://academics.georgiasouthern.edu/ce/funding/ .

Returned Check Fees

Checks returned for any reason will be assessed a service fee of $30.00 or 5% of the face value of the check, whichever is greater.

Refund Policy

If you cannot attend the conference or program, you may transfer your registration to another participant or request a refund. The number of days prior to the first day of the conference or program will determine the amount of your refund. Cancellation requests will receive:

A full refund if the request is 60 Days prior to the start date.

A 75% refund if the request is 31 – 60 Days prior to the start date.

A 50% refund if the request is 15 – 30 Days prior to the start date.

No refunds will be issued if the request is on or within 14 Days of the start date.

Please Note:

Notification of cancellation must be in writing. Email: ce-registrations@georgiasouthern.edu

All refunds will be processed in the same manner as the original payment. If paid by credit card the refund will be issued to the credit card used. Payments made by check will be refunded by a check and may take up to 30 days to process. If the refund recipient is not a current supplier for Georgia Southern University, a Supplier Authorization Form will need to be completed, submitted, and approved. This may increase the process time for a refund.

Payment Terms

Attendees will have the option to pay online at the time of registration, or they will be provided an invoice, if needed.

Registration Requirements:

• All conference registration fees must be paid prior to attending the conference
• Payment must be received within 30 days of registration
• Receiving an invoice does not guarantee a seat at the conference
• Registrations with outstanding balances that are older than 30 days may be canceled
• Any credentials/certificates will be withheld until payment is received

We accept the following payment methods:

MasterCard | Visa | American Express | Discover Card | Check

Checks should be made payable to Georgia Southern University Division of Continuing and Professional Education and mailed to Georgia Southern University Division of Continuing Education, P.O. Box 8124, Statesboro, GA 30460.

*All purchase orders for conference registration must be paid in full within 30 days of the invoice date. No purchase orders will be accepted on-site

Returned Check Fees

Checks returned for any reason will be assessed a service fee of $30.00 or 5% of the face value of the check, whichever is greater.

Student Registration

Students must register using their school email address and show their I.D. at check-in.

Special Accommodations

It is the policy of Georgia Southern University to ensure reasonable accessibility to qualified persons with disabilities in accordance with the Americans with Disabilities Act to all goods, services, facilities, privileges, advantages, and accommodations provided by the Institution either directly or through contractual, licensing, or other arrangements.

Georgia Southern University will provide persons with disabilities an equal opportunity to participate in, and benefit from, all its services without regard to disability. Such accommodation will be provided in the most integrated setting appropriate to the needs of the individual with a qualified disability. Standards, criteria, or methods of administration in the University’s operations that screen out, exclude, or discriminate based on disability will not be used by the Institution.

Georgia Southern University is committed to making reasonable modifications in its policies, practices, and procedures to afford equal opportunity to the goods, facilities, and services which it offers. Where it is reasonably achievable, architectural, and communication barriers will be removed. New structures and alterations will comply fully with all accessibility requirements. Auxiliary aids and services, as appropriate to the individual, and required by the ADA, will be provided at no cost.

This policy is neither exhaustive nor exclusive. Georgia Southern University will take all other actions necessary to ensure equal opportunity for persons with disabilities in accordance with the ADA and all other applicable federal, state, and local laws.

Cancellation

If Permit Holder cancels this agreement before the earliest reserved date, it shall be liable to Owner for all direct costs incurred by Owner in preparation to fulfill Owner’s obligations under this agreement, including a $50.00 processing fee. In addition, Permit Holder agrees to pay Owner a percentage of Permit Holder’s deposit. Permit Holder must cancel in writing. Cancellation date is based on the postmark. The following percentages will be used to calculate cancellation rate:

• Cancel more than 60 days prior to the first day of the event for a full refund less the processing fee and direct costs.
• Cancel between 46 – 60 days prior to the first day of the event for a 75% refund less the processing fee and direct costs.
• Cancel between 31 – 45 days prior to the first day of the event for a 50% refund less the processing fee and direct costs.
• Cancel 30 days or less prior to the first day of the event and the deposit will be forfeited.

In the event of cancellation and in the Owner’s complete discretion, Permit Holder may be given 30 days to reschedule the event within one year. Georgia Southern University will not be held responsible for any costs Permit Holder incurs should the event need to be canceled. If Permit Holder canceled the event, Permit Holder will be responsible for all non-recoverable expenses such as security, catering, marketing, etc.

Guarantee

Permit Holder shall provide Owner with final guaranteed numbers for conference attendance, and if applicable, for lodging and food service, no later than ten (10) working days before the earliest reserved date. Owner does not guarantee availability of facilities, food or lodging which exceeds 105% of the final guaranteed numbers for head and room counts, respectively.

Terms of Payment

The estimated total charges for Permit Holder’s reservation will be shown on the Event Confirmation. Additional fees will be applicable for items not included, such as items charged on consumption and/or other facilities and services requested after this agreement is signed. A deposit in the amount of 50% of the estimated charges is due within 10 business days from the date of confirming the event. If the deposit is not received as agreed, Permit Holder’s reservation will be released. The remaining estimated balance is due NO LATER THAN 10 BUSINESS DAYS PRIOR TO THE EVENT. For bookings made 10 business days or less in advance, the entire estimated charges will be due in order to confirm Permit Holder’s event. Deposits can be made to Georgia Southern University at the Armstrong or Statesboro campus.

Deposits and invoices are payable by check, credit card (American Express, Discover, MasterCard, or Visa) or wire transfer. A 3% non-refundable convenience fee will be added to all credit and debit card payments the Division of Continuing and Professional Education must pay to the credit card processor. Alternative payment methods are available to avoid a convenience fee.

After the event, Permit Holder will be invoiced for any remaining balance due ( if not required to pay in advance) or any charges incurred during the event. Payment will be due within 30 days.

Failure to Pay

Permit Holder agrees that if it fails to pay the charges or any part thereof in accordance with this agreement, or if Permit Holder violates any other provision of this agreement, all remaining obligations of the Owner under this agreement shall, at the option of the Owner, cease and be terminated upon written notice to the Permit Holder. In any case, all amounts owing to the Owner hereunder which are more than sixty (60) days past due shall be subject to a service charge of one and on-half percent (1.5%) per month, constituting an annual rate of simple interest of eighteen percent (18%). Permit Holder shall reimburse the Owner for all collection costs, including professional and attorney’s fees and all other expenses incurred in enforcing collection of any and all amounts owing hereunder, whether or not legal action is instituted. In the event suit or action is instituted to enforce compliance with this agreement, including but not limited to the collection of any sums due and owing, the Owner shall be entitled all costs and expenses of litigation, including attorney’s fees.