Pre-award and Proposal Preparation

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Investigators should contact their Grant Coordinator early in the proposal process so that a comprehensive draft budget may be formulated for inclusion in the institutional routing and final proposal, if applicable. Your Grant Coordinator can provide an initial draft budget and work with you to refine the budget as the proposal is prepared.

When providing budgetary information please be sure to identify:

• all personnel by name and title/position
• percentage of effort or portion of time each person will devote to the project
• the rate of pay based upon this effort

Significant budget modifications after institutional routing/approval may require re-approval by the academic and administrative offices and delay or prevent submission. Please work closely with your Grant Coordinator early in the proposal preparation process to prepare a complete and comprehensive budget by considering the following costs:

• Annual increases in the budget based upon salary increases and scope of work
• Clearly detailed and justified costs for personnel, equipment, supplies and travel
• Required resources for accomplishing the scope of work and the responsible party for providing resources (i.e. sponsor, University, or third parties)
• Facilities and Administrative Costs (F&A or indirect costs) that represent the University's federally-negotiated rate, an F&A rate that qualifies for a lesser rate per the sponsor's requirement, or a waiver requested by the investigator to the Associate Vice President for Research
• Additional budget documentation that may be required if a subrecipient is part of the project proposal

To assist, in the development of a project budget, a Fringe Benefit Calculator has been provided. However, your Grant Coordinator will assist in calculating this and other project-related costs.