Post-award and Project Management

Award Receipt and Acceptance Process

Account Setup and Initial Project Budgets

Responsibilities of Principal Investigator

Guidelines for Charging Costs to Sponsored Projects

Closeout Process and Sponsor Reports

University Purchasing & Financial Guidance

Post-award Forms

Administrative Responsibilities

The principal investigator is responsible for the day-to-day administration and direction of the approved project. In order to carry out this responsibility, the principal investigator should be aware of all grant/contract terms and conditions and should give special attention to those terms and conditions regarding budget limitations, patents and copyrights, inventions, confidential information, safety and security, and required reports.

For questions related to management of a sponsored program, or to learn more about the terms and conditions of an active project, contact your Grant Coordinator.

Programmatic Reporting Requirements

The principal investigator is responsible for complying with all reporting requirements and deadlines, as specified by the sponsor. Therefore, principal investigators should read the sponsor’s guidelines carefully to ascertain what reports are required, their frequency, and preparation instructions.

Financial Reporting Requirements

Formal financial reports will be prepared by the Georgia Southern University Research and Service Foundation in coordination with the Controller's Office. At the principal investigator’s request, financial reports may be prepared and sent to the principal investigator for review prior to being sent to the sponsor.

Prior Approval for Programmatic and Financial Changes

Each sponsor may have specific requirements regarding changes to the scope of the project or modifications to the approved budget. Any changes should be discussed with your Grant Coordinator.This is especially important regarding changes in project duration or the budget, as the ORSSP may have expanded authority to approve changes to certain grants without referring back to the sponsor.

For grants/contracts requiring sponsor's prior approval, correspondence with the sponsor requesting such changes must be approved and executed by the ORSSP on behalf of the University. Once written approval is received from the sponsor, the investigator and other academic and administrative units will receive notification.