Post-award and Project Management

Award Receipt and Acceptance Process

Account Setup and Initial Project Budgets

Responsibilities of Principal Investigator

Guidelines for Charging Costs to Sponsored Projects

Closeout Process and Sponsor Reports

University Purchasing & Financial Guidance

Post-award Forms

The Office of Research Services and Sponsored Programs defers to these primary sources in reviewing expenses charged to grants and/or contracts:

• Sponsor Policies and Award Terms
• Federal Regulations
• University Fiscal Policy

In general, the charges on all grants and contracts must follow the following principles:

• Allowability: Charges must be allowable under the policies of both the sponsor and the University.
• Reasonableness: Charges must reflect the level of expense that a prudent individual would pay for the item or service.
• Consistency: Charges must be consistent with the University's standard policy and practice.
• Allocability: Charges must directly relate to the funded project. Expenses for general equipment, software, supplies, etc. cannot be charged to a funded project unless they are justified.
• Adherence to Cost Accounting Standards (CAS): Operating expenses are usually not allowed on a federally funded project. Secretarial support, general office supplies, telephone costs, general copying, software and equipment that would normally be provided by the University, and/or postal charges are usually disallowed on federal awards.
  

If you have any questions related to allowable costs toward a sponsored program, please contact your Grant Coordinator.