Post-award and Project Management

Award Receipt and Acceptance Process

Account Setup and Initial Project Budgets

Responsibilities of Principal Investigator

Guidelines for Charging Costs to Sponsored Projects

Closeout Process and Sponsor Reports

University Purchasing & Financial Guidance

Post-award Forms

Creating a Sponsored Projects Account

Once the original notice of grant award, award letter or fully executed contract has been received and executed by an authorized official, an account may be established by the Office of Research Services and Sponsored Programs. Without a tangible notice of award, an account cannot be established.

If an award is made for a different amount than the proposed budget, a revised budget for the new amount is required and should be forwarded to the ORSSP to avoid any delay in establishing a project account. In addition, investigators are advised not to obligate funds related to project activities until the award approval process has been completed.

If payment, award notice or contract is received on a project for which no records or proposals exist, then that payment cannot be receipted, nor an account established, until the proposal is correctly processed for academic and administrative review. Therefore, it is to the principal investigator's advantage to always immediately involve the OSP in any potential proposal that may take place with a potential sponsor.

Pre-award Account Setup

Under certain circumstances, it may be possible to establish a project account in anticipation of a pending award. Approval to spend pre-award costs, if allowed by the sponsor, may be requested through your Grant Coordinator. The ORSSP will contact the sponsor to provide written substantiation of the sponsor's intent to award funds before the Grant Coordinator can process the formal request.