First-Year Experience
Georgia Southern University

Early Alerts: Spring 2017

Please note: changes to the early alert system were approved by faculty senate in Fall 2016. These changes will go into effect Fall 2017. To read more about these changes, click here.

Early alerts are intended to give students with freshmen classification (fewer than 30 credit hours) official notice that their performance in a course is not satisfactory at a time that is early enough for them to realistically make significant improvement. For maximum effectiveness, we encourage faculty to submit as early as they have in indication that a student may not be successful.  Faculty can begin submitting early alerts on the first day of classes.

Early alerts do not need to be based on a significant percentage of the overall course grade, or even grades at all. A single missed assignment or unsatisfactory grade, poor attendance or poor participation each warrant an unsatisfactory early alert. Alerts can be changed during the semester.  After faculty submit an early alert, students receive an pop-up in MyGSU with language tailored to the specific alert faculty submit.

As the deadline approaches, faculty should submit a “satisfactory” indication for any student who has not merited an unsatisfactory alert.

The early-alert window for Term B is June 19 through June 30.

Early-Alert Options

Faculty can choose from seven early alert/midterm grade codes that describe the reason for a student’s unsatisfactory performance in a course.  Faculty may also enter the more generic “unsatisfactory” grade, and of course, “satisfactory.”  The choices in the Faculty WINGS drop down menu are:

S Satisfactory
UG Unsatisfactory: Grades
UM Unsatisfactory: Missing or Missed assessment
UA Unsatisfactory: Attendance
UP Unsatisfactory: lack of engaged Participation
UC Unsatisfactory: Combination of issues
ID Insufficient Data


What Happens After Faculty Submit
Faculty submission of early alerts triggers automatic early alert communication to students. Students who receive unsatisfactory early alerts see course-specific pop-ups notifying them of early alerts after logging into MyGSU.
screenshot #1
Pop-ups continue to appear every day for two weeks until students click “View Details.” Clicking this button takes them to the student dashboard, where they can view a message about their early alert.
Screenshot #2
Early alert messages include language tailored to the specific alert faculty submit. For instance, students will receive a different message for a UA (unsatisfactory attendance) than a UM (missed assessment), but all students who receive a UA receive the same message, just as all students who receive a UM. In addition to appearing in the student dashboard, all early alert messages (including notifications of satisfactory progress) will also be visible in the My Messages area of the MyGSU portal.screenshot #3
First-Year Experience welcomes feedback on the early alert system.  Contact Alicia Spence (478-2327 or, FYE’s Assistant Director for Intervention and Peer Education, with questions or comments.

Last updated: 6/21/2017

First-Year Experience • P.O. Box 8145 Statesboro, GA 30460 • (912) 478-3939 •