First-Year Experience
Georgia Southern University

Academic Alerts

Please note: Although all courses are currently listed as options in the dropdown menu on the academic alert submission page, faculty may only submit academic alerts for courses designated for the program. If you go into the system and are unable to submit, it’s likely because your course is not part of the program. We’ve asked to have these courses removed from the dropdown menu for future semesters.

If your course is part of the program, then you submit for all students. If they don’t merit an alert, submit “No Alert (Satisfactory)”.

The deadline to submit spring academic alerts for the courses for which they are required is February 23.

Academic Alert Course List, AY 2017-18

How to Submit Academic Alerts

Academic alerts are submitted through the myGeorgiaSouthern portal. Log onto my.georgiasouthern.edu. Under Instructional Resources and select Academic Alerts (see image 1) to view a list of your courses for which academic alerts are needed.

Image 1

Select the term and the course for which you want to enter academic alerts then follow the instructions on the right hand side of your screen (see image 2).


Image 2

Note: there are several new submission features that make it easier to submit academic alerts, which are as follows:

  • Checkboxes: faculty may select multiple students to assign the same academic alert; simply check the boxes next to names, select the academic alert from the dropdown menu, and then click the “Select students to receive alert” indicator.
  • Complete roster on one page: by default, the entire roster will appear on the submission page. Faculty can change this setting in the bottom left corner of the page (after doing so, select “refresh” on the bottom right).
  • The “show” dropdown in the bottom left contains an option to show all blanks. This allows faculty to select all remaining students and assign a single grade (often “No Alert”).
  • Sorting options: Faculty may sort rosters by any of the fields listed on the submission page. By default, all students who do not have an early alert are at the top of the roster.
  • Search feature: Faculty may search for a specific student by entering the name in the search box.
When do Faculty Submit Academic Alerts?

Faculty can begin submitting academic alerts on the first day of classes, and must finish submitting by the 34th class day. For maximum effectiveness, we encourage faculty to submit as early as they have in indication that a student may not be successful.   The academic-alert submission window for Fall 2017 is August 14 through October 6 (postponed from September 29 due to Irma closings).

Academic alerts do not need to be based on a significant percentage of the overall course grade, or even grades at all. A single missed assignment or unsatisfactory grade, poor attendance or poor participation each warrant an unsatisfactory academic alert. Alerts can be changed during the semester.  As the submission deadline approaches, faculty should submit a “no alert” indication for any student who has not merited an unsatisfactory alert.

What are the Academic Alert Options?

Faculty can choose from five academic alert codes that describe the reason for a student’s unsatisfactory performance in a course.  If students have not earned an alert by the deadline, faculty enter NA (for “no alert”).  The choices in the Faculty WINGS drop down menu are:

NA No Alert (Satisfactory)
UG Unsatisfactory: Grades
UM Unsatisfactory: Missing or Missed assessment
UA Unsatisfactory: Attendance
UP Unsatisfactory: lack of engaged Participation
UC Unsatisfactory: Combination of issues
For which Courses and Students to Faculty Submit Academic Alerts?

Faculty submit for all students enrolled in core curriculum courses, Areas A-E (Faculty submit “NA: No Alert (Satisfactory)” for students doing satisfactory work as the deadline approaches). Additionally, departments may choose to include courses they deem appropriate for academic alerts. Departments can change whether or not a non-core (A-E) course requires academic alerts each spring through a survey sent out by FYE to chairs. The deadline for non-Area A-E courses is March 15 for the following academic year.

What Happens after Faculty Submit?

Faculty submission of academic alerts triggers automatic communication to students. Students who receive unsatisfactory academic alerts see course-specific pop-ups notifying them of alerts after logging into MyGSU (see image 3). Pop-ups continue to appear every day for two weeks until students click “View Details.” Clicking this button takes them to a message about their academic alert (see image 3).

Image 3

Academic alert messages include language tailored to the specific alert faculty submit. For instance, students will receive a different message for a UA (unsatisfactory attendance) than a UM (missed assessment), but all students who receive a UA receive the same message, just as all students who receive a UM. In addition to appearing in the student dashboard, all early alert messages (including notifications of satisfactory progress) will also be visible in the My Messages area of the MyGSU portal.

What Happened to Early Alerts?

In Fall 2016, Faculty Senate approved a motion to change the early alert system in the following ways:

  • To distinguish early alerts from the growing number of other alerts students receive, early alerts will now be called academic alerts.
  • Early alerts were submitted for all students classified as freshmen. Academic alerts will be submitted for all students enrolled in courses from Area A-E of the core curriculum and courses departments identify as appropriate for academic alerts.
  • Because academic alerts are intended to give students notice of unsatisfactory performance or behavior in a course, the stand-alone “Satisfactory” is no longer a submission option. Instead, faculty choose “No Alert (Satisfactory)” if students have not merited an academic alert by the submission deadline.

First-Year Experience welcomes feedback on the academic alert system.  Contact Alicia Spence (478-2327 or ahowe@georgiasouthern.edu) or Chris Caplinger (478-1456 or caplinca@georgiasouthern.edu) with questions or comments.

Last updated: 11/20/2017

First-Year Experience • P.O. Box 8145 Statesboro, GA 30460 • (912) 478-3939 • fye@georgiasouthern.edu