First-Year Experience
Georgia Southern University

Academic Alerts

Academic alerts are intended to give students official notice that their performance in a course is not satisfactory at a time that is early enough for them to realistically make significant improvement. While faculty are encouraged to submit academic alerts as soon as students demonstrate unsatisfactory progress, the deadline to submit academic alerts for the courses for which they are required is September 29. 

Academic Alert Course List, AY 2017-18

Academic Alerts vs. Early Alerts

In Fall 2016, Faculty Senate approved a motion to change the early alert system in the following ways:

  • To distinguish early alerts from the growing number of other alerts students receive, early alerts will now be called academic alerts.
  • Early alerts were submitted for all students classified as freshmen. Academic alerts will be submitted for all students enrolled in courses from Area A-E of the core curriculum and courses departments identify as appropriate for academic alerts.
  • Because academic alerts are intended to give students notice of unsatisfactory performance or behavior in a course, “Satisfactory” is no longer a submission option. Instead, faculty may choose “no alert” if students have not merited an academic alert by the submission deadline.
When do Faculty Submit Academic Alerts?

Faculty can begin submitting academic alerts on the first day of classes, and must finish submitting by the 34th class day. For maximum effectiveness, we encourage faculty to submit as early as they have in indication that a student may not be successful.   The academic-alert submission window for Fall 2017 is August 14 through September 29.

Academic alerts do not need to be based on a significant percentage of the overall course grade, or even grades at all. A single missed assignment or unsatisfactory grade, poor attendance or poor participation each warrant an unsatisfactory academic alert. Alerts can be changed during the semester.  As the submission deadline approaches, faculty should submit a “no alert” indication for any student who has not merited an unsatisfactory alert.

What are the Academic-Alert Options?

Faculty can choose from five academic alert codes that describe the reason for a student’s unsatisfactory performance in a course.  If students have not earned an alert by the deadline, faculty enter NA (for “no alert”).  The choices in the Faculty WINGS drop down menu are:

NA No Alert (Satisfactory)
UG Unsatisfactory: Grades
UM Unsatisfactory: Missing or Missed assessment
UA Unsatisfactory: Attendance
UP Unsatisfactory: lack of engaged Participation
UC Unsatisfactory: Combination of issues
What Students Receive Academic Alerts?

All students enrolled in an Area A-E course receive an academic alert. Additionally, departments may choose to include courses they deem appropriate for academic alerts. Departments can change whether or not a non-Area E course requires academic alerts each spring through a survey sent out by FYE to chairs. The deadline for non-Area A-E courses for 2017-2018 is March 15.

How to Submit Academic Alerts

Academic alerts are submitted through the myGeorgiaSouthern portal. Log onto my.georgiasouthern.edu. Under INSTRUCTIONAL RESOURCES and select ACADEMIC ALERTS (see image 1) to view a list of your courses for which academic alerts are needed.

Image 1

Select the term and the course for which you want to enter academic alerts then follow the instructions on the right hand side of your screen (see image 2).


Image 2

Note: there are several new submission features that make it easier to submit academic alerts, which are as follows:

  • Checkboxes: faculty may select multiple students to assign the same academic alert; simply check the boxes next to names, select the academic alert from the dropdown menu, and then click the “Select students to receive alert” indicator.
  • Complete roster on one page: by default, the entire roster will appear on the submission page.
  • Sorting options: Faculty may sort rosters by any of the fields listed on the submission page. By default, all students who do not have an early alert are at the top of the roster.
  • Search feature: Faculty may search for a specific student by entering the name in the search box.
What Happens After Faculty Submit?

Faculty submission of academic alerts triggers automatic communication to students. Students who receive unsatisfactory academic alerts see course-specific pop-ups notifying them of alerts after logging into MyGSU (see image 3). Pop-ups continue to appear every day for two weeks until students click “View Details.” Clicking this button takes them to a message about their academic alert (see image 3).

Image 3

Academic alert messages include language tailored to the specific alert faculty submit. For instance, students will receive a different message for a UA (unsatisfactory attendance) than a UM (missed assessment), but all students who receive a UA receive the same message, just as all students who receive a UM. In addition to appearing in the student dashboard, all early alert messages (including notifications of satisfactory progress) will also be visible in the My Messages area of the MyGSU portal.

First-Year Experience welcomes feedback on the academic alert system.  Contact Alicia Spence (478-2327 or ahowe@georgiasouthern.edu) or Chris Caplinger (478-1456 or caplinca@georgiasouthern.edu) with questions or comments.

Last updated: 8/8/2017

First-Year Experience • P.O. Box 8145 Statesboro, GA 30460 • (912) 478-3939 • fye@georgiasouthern.edu