College of Graduate Studies

• You must name your file in this convention: lastname_firstname_middleinitial_YearSemesterOfGraduation_DegreeAcronym.pdf; i.e. if your name is John J Smith and you were graduating spring 2008 and the degree you were completing was the EDD, your file name would be: smith_john_j_200801_edd.pdf.
• DO NOT add the pdf to the file name when naming the file since the pdf suffix will automatically be added to the file when you convert it to a pdf file.
  The acceptable graduation semesters are:
  01 = Spring
  05 = Summer
  08 = Fall
  NOTE: The year will always precede the semester code - (Examples: 200801 = Spring Semester 2008; 200805 = Summer Semester 2008; 200808 = Fall Semester 2008)
• Your ETD will not be accepted unless it is named in this convention.

1. Sign up for an ETD account. https://adminservices.georgiasouthern.edu/etd/
2. Proceed to the Georgia Southern University ETD Account Setup screen.  To set up your ETD account, you must know your Eagle ID number. Provide all requested information. You will receive your ETD password from the ETS server.You will access your ETD account, go to the ETD website and enter your username, which is your GSU email address and enter your password.
3. Convert your word processor document to a PDF file.
4. Save and name the file according to the required naming convention.
5. Submit the PDF document for the format check to the College of Graduate Studies ETD server by using the Upload Thesis/Dissertation for Format Check function at the ETD site.  Follow the upload procedures listed.
6. Helpful Hint!! - If your file is large: If your PDF document is greater than 15mb, you may have difficulty uploading the file from your home or workplace without reducing the file size. To reduce your PDF file size, follow these procedures:
   1. Open your PDF document in Adobe Acrobat Professional (available on Campus in various computer labs).
   2. From the File Menu, choose Reduce File Size. This will prompt you to save the file (you will have to name it correctly).
   3. After the File Size is reduced, upload the file to the ETD site by following the procedures listed.
7. Remember, your ETD account must have been set up before you can submit or upload your document.

1. You will receive an email message to your GSU email account stating that the format check has been completed.
2. Return to your ETD account site and choose "View" Uploaded Document.
3. Format corrections will be indicated as "notes" in the PDF document returned to you.

1. Ask each member if they want to review the document again before your final submission.
2. If any member of your committee wishes to review your ETD after you have made format corrections and before submitting the final document, send the member(s) a copy of your corrected file.
3. If the committee recommends other changes, include those changes before your final submission.
4. If they do not, you are ready to submit the final version of the document.

• No, it is your responsibility to review your document and make needed changes. Remember, this is your document and any errors that are not corrected will always remain in it.
• If you choose to re-submit the document for a second format check, you may do so following the same format check procedures as listed above.

1. After you have made all corrections, convert the document to a PDF file and save it.
2. Submit the PDF to the College of Graduate Studies ETD using the Upload Thesis/Dissertation for Final Submission function at the ETD site.
3. Be sure that the document is submitted by the final ETD submission deadline.
4. When your final document has been uploaded, you will receive an email.

• Hard copies must be made at the Eagle Print Shop on the GSU campus. Eagle Print Shop will only make copies from the final document that has been submitted to and accepted by the College of Graduate Studies and that has been verified (approved) electronically by all members of your committee.
• If you wish to have hard copies made, send an email message to the College of Graduate Studies etd@georgiasouthern.edu stating that you wish to have your file released to the Eagle Print Shop.
• COGS will not forward the file to the print shop until all committee members have verified the document.
• You may not have hard copies of your document made if you requested sequestration of our document.
• You must directly arrange with Eagle Print Shop for the number of copies you want and paper type. See the ETD Thesis and Dissertation (ETD) Student Guide to Preparation and Processing for additional information regarding paper copies.
• You must pay Eagle Print Shop directly for any duplication charges.

The only files that the Print Shop will process are the final copies stored in the College of Graduate Studies electronic archives. Since these files cannot be changed after final submission, students must make sure that they are satisfied with the format and content of their document at the time of submission. By default, the Eagle Print Shop prints all files in black and white on 8.5 x 11 inch sheets. If you wish to print any pages in color or on larger sheets, please inform the print shop at the time of placing your order.

The Eagle Print Shop can produce spiral bound copies with soft cover, paper bound copies with soft cover, or a high quality CD. It is entirely up to the student to ensure that the final PDF file will print correctly. All bound copies or CD copies will be made at the student’s expense. A student wishing to have their own “hard bound” paper copies may do so through any other means that they choose, such as having it bound at a Kinko’s or other copy center.

EAGLE PRINT SHOP ETD COSTS

• Yes! You need written authorization to give to the print shop for release of the printed sets to another person.

• Yes! Provide them with a copy of the binding charge payment receipt to give to the library along with the sets.
• Only sets printed at the Eagle Print Shop will be accepted for binding.