Georgia Southern University
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National Youth-At-Risk Conference – Savannah Exhibitor Information

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National Youth-At-Risk Conference
March 1-4, 2015
Hyatt Regency Hotel, Savannah, GA

Exhibitor Information
The National Youth-at-Risk Exhibitors Expo!
DownloadyarExhibit_Advert
Exhibit space is not reserved until your payment is processed. Your reservation must be received prior to the conference. All exhibitors must complete the Exhibitor Reservation Form and disclose full details regarding the items to be displayed/sold. Exhibitors who withdraw prior to the conference will be assessed a 10% processing fee for their refunds. There are no refunds for exhibit space beginning 2/16/2015.

All Exhibit space will be located in Ballroom A-B of the Hyatt Regency. Your table will be available at 11 a.m. on Sunday, March 1 for set-up. The Expo will run from March 2-4.

Exhibitor Information
YARRegencyEXHIBITOR EXPO HOURS:
Monday: 8 a.m. to 4:15 p.m.
Tuesday: 8 a.m. to 4 p.m.
Wednesday: 7:30 a.m. to 12:30 p.m.
Please follow the conference schedule available on the Conference Program link.

Join us for the 2015 Exhibitors Expo to be held in Ballroom A-B of the Hyatt Regency Hotel in Savannah, GA. The Expo will be held adjacent to some of the conference’s most popular speakers. Registration, breakfast and breaks for conference attendees will be available in the Expo area. Over 1200 persons interested in youth, including but not limited to, educators of all levels, health and human service counselors and personnel, criminal justice professionals, and business and community leaders are expected to attend. A limited number of exhibit spaces will be available for display of materials that are of interest to our participants.
Please note: NO JEWELRY VENDORS WILL BE PERMITTED.

We are prepared for exhibitors to bring tabletop displays. Each skirted table you reserve is 6’ X 3’. If you are bringing something other than a tabletop, please email nyarconference@georgiasouthern.edu. There may be additional charges for displays that are wider than six feet. Please note that racks and shelving outside of the six-foot space required additional fees.

Exhibitor Rates
$315 – One six-foot skirted table or One six-foot space (up to two people) (table includes skirting, chair)
Please note that racks and shelving outside of the six-foot space required additional fees.

$50 – Additional Representative
$100 – Each Additional Table
$50 – Access to power (per table fee)
$215 – Non Profit Organization Rate (One table only without power)
$250 – Program Package Insert Fee (per item)
$150 – Take One Table (flyers and catalogs would equal 2 items)
$40 – Saturday Night Reception Ticket
Non-Profit Organization Tabletop Displays
Please NOTE: There will be no access to power. Absolutely no additional tables or racks may be set up next to your table. These tables are designated for tabletop, informational displays only and reserved for non-profit organizations. No merchandise may be sold.
Door Prize Required
Please NOTE: Each exhibitor is expected to donate ONE door prize to be raffled to conference attendees who participate in the exhibitors EXPO raffle.
Take One Table
If you are looking for an extremely economical and effective way to attract the attention of our attendees, take-one exhibiting is the opportunity for you. The take-one tables are strategically located in the registration area, enticing our attendees to take a closer look. Our attendees can consult your materials between workshops, and then take them to share with their colleagues. Ship 800 copies of each item to arrive no later than February 23, 2014 to:

YAR-Continuing Education
Georgia Southern University
Nessmith-Lane Conference Center
847 Plant Drive
Statesboro, GA 30458
Phone: 912.478.2260

Set-up / Tear Down

Sunday, March 1:
The conference staff from Georgia Southern University may not arrive until 10 a.m. Signs assigning placement in the exhibit area will not be placed until they arrive. The Hyatt will not have the tables placed in that area until 11 a.m. We appreciate your patience on this first, very hectic day.

Set Up Times: Sunday, 11 a.m. – 6 p.m.; for those who choose to wait until Monday, you may set up at your convenience.

Exhibit Times: Monday – Wednesday, please follow the conference schedule available on the Conference Overview.

Tear Down Times: Wednesday, March 4
The conference ends at 12:30 p.m., on Wednesday. The Hyatt will begin reclaiming their tables at that time. Please have your table(s) cleared by that time.

Advertising in the Final Conference Program

Deadlines: Copy: 1/23/2015

We are now offering advertising space in the Final Conference Program. Advertising in the final program is a wise way to spend your marketing dollars. The final program offers excellent exposure, as it is the only resource attendees receive containing the complete itinerary of all workshops, meal functions, and other events. The final program requires attentive examination by all recipients in order to determine workshop selections. Each time the program is reviewed, your ad is seen. The deadline for advertising in the Final Conference Program is 1/23/2015.

Shipping Information: For on-site exhibitors wishing to ship materials to the Hyatt Regency in advance, please use this address:
Hyatt Regency Savannah
Two West Bay Street
Savannah, GA 31401
Attn: Youth at Risk Conference
Recipient’s Name and Stephanie Muehlher – Convention Services

Boxes that do not contain this complete information will be rejected and returned to their point of origin.

Please arrange for your boxes to arrive after 2/23/2015 (one week prior to the conference).
There is a receiving and storage rate to be paid by the exhibitor. Please confirm the per day rate with Stephanie Muehlher by contacting her at 912.721.4718 or by email at smuehlher@hyatt.com

Division of Continuing Education • PO Box 8124 Statesboro, GA 30458-8124 • 912.478.5555 • conted@georgiasouthern.edu